Privacy and Website Policy

Effective Date: July 25, 2026

SoulFire DMC (“SoulFire,” “we,” “us,” or “our”) is a social motorcycle club based in Oakland, California. We respect the privacy of visitors to our website. This policy explains what information may be collected through our website, how we use that information, and how third-party services—including Google reCAPTCHA, Meetup, Facebook, Instagram, and calendar providers—may be involved.

1. Information You Provide

Our website includes a contact form. When you use the form, you may voluntarily provide:

• Your name
• Your email address
• The contents of your message
• Any other information you choose to include

Please do not submit sensitive personal information through the contact form.

2. How We Use Contact Information

We use information submitted through the contact form to:

• Respond to your inquiry
• Provide information about SoulFire or our activities
• Complete any follow-up you requested
• Prevent spam, misuse, or malicious activity
• Maintain reasonable records of club communications
• Meet an applicable legal obligation

Submitting the contact form does not automatically add you to a marketing or promotional mailing list. We do not sell, rent, or trade information submitted through our contact form.

3. Google reCAPTCHA

Our website uses Google reCAPTCHA to help protect the contact form and website from spam, automated submissions, fraud, and abuse. When reCAPTCHA is used, Google may collect or process technical information associated with your visit or form submission. This may include information such as:

• Your Internet Protocol address
• Browser and device information
• The page you are visiting
• Cookies
• Mouse movements, keyboard activity, or other interactions used to distinguish people from automated systems
• Information associated with your Google account when you are signed in to Google

Google reCAPTCHA may place a necessary cookie on your device for security and risk-analysis purposes. Information processed by reCAPTCHA is handled according to Google’s Privacy Policy and Terms of Service. SoulFire does not control Google’s collection, use, or retention of information processed through reCAPTCHA. The following notice should also appear near the contact form’s submit button:

4. Meetup

Our website provides a link to SoulFire’s Meetup page. We use Meetup to publish information about social rides and to allow interested individuals to respond to ride listings. When you visit Meetup, join a group, respond to an event, send a message, or create or use a Meetup account, your information is collected and handled by Meetup according to its own policies, terms, and account settings. Depending on the Meetup group’s settings and your personal privacy settings, information such as your name, profile photograph, location, group membership, and event responses may be visible to organizers, other Meetup users, the public, or search engines. SoulFire does not control Meetup’s website, applications, account settings, or privacy practices. Questions or requests involving information maintained directly by Meetup should be directed to Meetup.

5. Facebook and Instagram

Our website provides links to SoulFire’s Facebook and Instagram accounts. These are external links. When you select one of them, you leave the SoulFire website and connect to a service operated by Meta. Facebook or Instagram may receive technical information when you visit their services, including information supplied by your browser or device. Your activity on those platforms is governed by Meta’s privacy policy, terms, cookie practices, and account settings. We do not control how Facebook, Instagram, or Meta collect, use, retain, or share information. We do not receive access to your private Facebook or Instagram account merely because you follow a link from our website.

6. Calendar and Event Subscriptions

Our website calendar may provide options to:

• Add an individual event to a personal calendar
• Subscribe through Google Calendar
• Subscribe through Apple Calendar
• Subscribe through another application that supports iCalendar
• Download or open an iCalendar file

When you select one of these options, you may interact with Google, Apple, Microsoft, or another calendar provider. That provider may collect or process information according to its own privacy policy, terms, and account settings. SoulFire does not receive access to your personal calendar merely because you add an event or subscribe to our public calendar. A calendar subscription may automatically receive updates when we change public event information. You can remove the subscription through your personal calendar application.

7. Information Collected Automatically

When you visit our website, our website-hosting provider, WordPress software, security tools, and other technical services may automatically process limited information such as:

• Your Internet Protocol address
• Browser and device type
• Operating system
• Date and time of access
• Pages or files requested
• Referring website
• General geographic area
• Website errors
• Security and spam-detection information

This information may be recorded in standard server or security logs. We may use this information to:

• Operate and maintain the website
• Troubleshoot technical problems
• Protect the website from attacks or misuse
• Prevent spam
• Understand general website activity

8. Cookies

Cookies are small data files that a website or online service may store on your device. Our website or services used by our website may place cookies that are necessary for:

• Website operation
• Security
• Contact-form functionality
• Spam prevention
• Accessibility
• Remembering website preferences

Google reCAPTCHA may use a cookie to perform security and risk analysis. You can use your browser settings to block or delete cookies. Blocking certain cookies may prevent the contact form or other website features from working properly.

9. External Links

Our website may link to Meetup, Facebook, Instagram, Google, calendar providers, maps, businesses, event locations, or other third-party websites. When you follow an external link, that website may collect information from your browser or device. The third party’s policies—not this policy—govern information collected through its website or service. The inclusion of a link does not mean that SoulFire controls or accepts responsibility for the external website’s privacy, security, availability, or content.

10. Information Sharing

We may share information submitted through the website only when reasonably necessary to:

• Respond to your inquiry
• Refer your question to an appropriate SoulFire member or officer
• Operate or secure the website
• Work with a service provider that supports the website
• Investigate misuse, fraud, or a security concern
• Comply with a valid legal obligation
• Protect the rights, safety, or property of SoulFire, its members, or others

We do not sell or rent personal information submitted through the website.

11. Information Retention

We keep contact-form messages and related correspondence only for as long as reasonably necessary to:

• Respond to the inquiry
• Complete requested follow-up
• Maintain appropriate club records
• Resolve a dispute
• Address misuse or a security concern
• Meet an applicable legal obligation

Messages that are no longer needed may be deleted. Technical and security logs may be retained by our website-hosting or security providers according to their own retention practices.

12. Information Security

We take reasonable steps to protect information submitted through our website against unauthorized access, misuse, loss, or disclosure. However, no website, email system, storage system, or Internet transmission can be guaranteed to be completely secure. Please consider this before submitting information through the contact form.

13. Your Privacy Choices

You may contact us to:

• Ask what personal information you previously submitted through our website
• Correct information that you believe is inaccurate
• Request deletion of a contact-form message or related information
• Ask how your information was used
• Ask a question about this policy

We may ask for enough information to locate the relevant communication and reasonably verify that the request concerns you. We may retain limited information when reasonably necessary for security, recordkeeping, dispute resolution, or compliance with an applicable legal obligation. Requests involving information held directly by Google, Meetup, Facebook, Instagram, Apple, Microsoft, or another third-party provider must be submitted to that provider.

14. Children’s Privacy

Our website and club activities are intended for adults and are not directed toward children under 13. We do not knowingly collect personal information from children under 13 through the website. A parent or legal guardian who believes that a child has submitted personal information through our website may contact us to request its deletion.

15. Ride and Event Information

SoulFire is a social motorcycle club. Information about rides, meeting locations, routes, departure times, destinations, and other activities may change because of:

• Weather
• Road or traffic conditions
• Safety concerns
• Organizer availability
• Venue changes
• Mechanical issues
• Other circumstances beyond our control

Visitors should confirm current event information through the applicable Meetup or calendar listing before traveling to an event. Motorcycling involves inherent risks. Each rider is responsible for their own decisions, conduct, motorcycle, protective equipment, licensing, registration, insurance, physical ability, and compliance with applicable laws. Nothing on this website guarantees that a ride, route, destination, road, or event will be safe or suitable for a particular person. This policy is not a ride waiver or release of liability. A particular ride or event may be subject to separate participation rules, safety requirements, waivers, or agreements.

16. Website Content

We make reasonable efforts to keep website information accurate and current. However, we do not guarantee that all information will always be complete, accurate, or up to date. Website content is provided for general information about SoulFire and its activities. It should not be relied upon as legal, medical, mechanical, safety, or professional advice.

17. Changes to This Policy

We may update this policy when our website, services, practices, or legal obligations change. An updated version will be posted on this page with a revised effective date. We encourage visitors to review this policy periodically.

18. Contact Us

For questions about this policy or information submitted through our website, contact:

SoulFire DMC
Oakland, California
Email: info@soulfiredmc.com
Website: SoulFireDMC.com